- Photo identification that includes your name, date of birth and address is required. Acceptable forms of identification include drivers licence, photo health card, passport, birth certificate, Ontario photo card, permanent residence card, etc.
- Proof of current address within our jurisdiction must be presented (piece of mail addressed to applicant, rent/lease receipt/agreement, etc.)
Proceed to Question #3
No
3. Are you over the age of eighteen (18)?
3a. Are you applying to work/volunteer with a Government Agency? Please note that you must be working directly for the Government. Government funded/regulated organizations such as schools or hospitals do not qualify.
| Yes |
| Move to Question 3b |
| No |
| We are unable to accept your application. Due to changes imposed by the Police Criminal Record Check Reform Act, we are not able to accept police record checks for persons under 18 years of age UNLESS applying for a position with a government employer (federal, provincial, or municipal.) |
3b. Do you have a request letter from the Government Agency on letterhead
| Yes |
| Move to Question #4 |
| No |
| You must provide a request letter on Government letterhead. The application will not be accepted without the letter. |
4. Have you been advised that you require a "Certified Criminal Record Check" or fingerprints?
| Yes |
| Please be advised that a certified record check can only be obtained through the submission of fingerprints. Please call 705-876-1122 x288 to book a fingerprint appointment. |
| No |
| Proceed to Question #5 |
5. Are you applying as a volunteer?
Volunteer positions are considered positions where you do not receive any compensation and are willingly offering your time to the organization.
*Volunteer Firefighters, court ordered community service hours, and those residing within the residence of home daycares or foster children do not qualify as volunteer positions.*
If you are applying as a volunteer, you must upload a volunteer letter. The letter must have the following information on it.
1. Be on Agency/Organization letterhead
3. Has applicants legal name
4. Indicates the position is a volunteer position
5. States what level of record check is being requested
Please make sure your letter has the above before proceeding to Question #6
No
Proceed to Question #6
6. Are you applying for a student placement?
Please make sure you are aware if you are being financially compensated for your placement hours, or if they are unpaid. There are different fees depending on whether you are being paid or not.
If you are applying for a student placement, you must upload a request letter from your school. The letter must have the following information on it
1. Be on Agency/Organization letterhead
3. Has applicants legal name
4. Indicates the position is a volunteer position
5. Indicates the program the student is enrolled in
6. States what level of record check is being requested
Please make sure your letter has the above before proceeding to Question #7
No
Proceed to Question #7
7. Are you applying for a Vulnerable Sector Check?
Please refer to the "Understanding the Vulnerable Sector (VS) Screening Procedures" section below prior to proceeding. This level of record check is highly regulated, and not all applicants will qualify. You will be required to provide the name of the requesting organization, as well as your position and duties with the organization.
Proceed with the online application:
No
Proceed with the online application:
Applying for a Police Record Check In Person
We will not accept walk-ins who have not made an appointment, or those attending outside of their scheduled appointment times.
If you miss your appointment or missing any required documentation, you will need to schedule another appointment. We cannot guarantee wait times for appointments.
The public is reminded that within peak periods there may be a delay in processing.
- The applicant must attend in person and be a current resident of the City of Peterborough, the Village of Lakefield or the Township of Cavan-Monaghan Map
- Payment is due at the time of application. We accept cash, debit, Visa and MasterCard. There are no refunds for fees paid for in-person or online record checks
Level 1 & Level 2
Paid Student Placement
Student Placement/Volunteer (without organization letter)
Student Placement (with organization letter)
Volunteer (with organization letter)
Level 3 (Vulnerable Sector Check)
Volunteer (with organization letter)
Level 1 & Level 2
*Please note that online applications carry a $9.95(+hst) processing fee
A volunteer letter from the organization you are volunteering with is required to obtain the reduced fee and must be presented at the time of application. Students requiring a Police Record Check for Co-op placement, volunteer hours, etc. are required to provide a letter either from their school or from their placement location. In order to qualify for the reduced rate, you must not be receiving any financial compensation for your time. Applications for emergency kinship must be accompanied by a letter stating the check is required for emergency purposes.
Volunteer/Placement letters must be on organization letterhead indicating that the purpose of the check is for volunteering and specify if the Vulnerable Screening is, or is not, required.
Students who are currently living within the city limits of Peterborough, within the Village of Lakefield or The Township of Cavan-Monaghan to attend school may apply. A letter from the school program, along with proof of a City of Peterborough, Village of Lakefield or Township of Cavan-Monaghan address is required at the time of filing.
- Two pieces of Government issued ID are required.
- Photo identification that includes your name, date of birth and address is required. Acceptable forms of identification include drivers licence, photo health card, passport, birth certificate, Ontario photo card, permanent residence card, etc.
- International students who do not have Canadian identification are required to provide a valid passport, study/work permit and student card.
- If identification does not show an address; proof of current address within our jurisdiction must be presented (piece of mail addressed to applicant, rent/lease receipt/agreement, etc.).
- Non-photo health cards and social insurance cards are not acceptable for identification purposes.
When will you get your record check?
- For in-person applicants, applications will be placed into the queue with the online applications and will be processed in order of date.
- Please note:
- Applicants who have criminal records, require fingerprinting, or have lived in certain jurisdictions in the last five years may experience a longer wait time for processing.
- If an applicant requires fingerprinting, they will be notified by email or phone.
- Applicants will be advised at the time of intake what the processing time will be on their record check, as it varies based on the number of applications in the processing queue. Further, system outages can affect availability.
Record Check Pick-Up
- Completed record checks are to be picked up in the main lobby of the police station 24 hours a day, 7 days a week.
- Do not attend until you have been advised that your record check is available to be picked up. Completed checks will be held for 6 months; after which time, they will be purged.
- Photo identification is required to pick up a completed record check.
The public is reminded that within peak periods there may be a delay in processing.
Understanding the Vulnerable Sector (VS) Screening Procedures What is a Vulnerable Person? Section 6.3(1) of the Criminal Records Act defines a Vulnerable Person as a person who, because of his or her age, a disability, or other circumstances, whether temporary or permanent,
a) is in a position of dependency on others; or
b) is otherwise at a greater risk than the general population of being harmed by a person in a position of trust or authority towards them.
Children are defined as being anyone under the age of 18.
Working in The Vulnerable Sector
People who volunteer or have jobs where they are in positions of trust or authority over children or vulnerable persons can be asked to obtain a vulnerable sector check. Being in a position of trust or authority is more than just having contact with children or vulnerable persons. To meet the legal requirements for a vulnerable sector check, the nature of the position – not the person – must cause the person to have authority over, or trust of, children or vulnerable persons.
The decision to request a vulnerable sector check is made by the hiring company or volunteer organization. If they determine that a position is one of trust or authority over children or vulnerable persons, they can request that an applicant for the position obtain a vulnerable sector check. The person or organization responsible for children or vulnerable persons also decides how often a vulnerable sector check must be repeated.
The police service will use information submitted by the applicant to determine if the position meets the legal requirements to conduct a vulnerable sector check. If the position does not meet the requirements of the Criminal Records Act for a vulnerable sector check, it is illegal for the police service to conduct one.
Application Process
You will be required to provide the police service with the following information:
- A description of the position
- The name of the organization staffing the position
- Details about the children or vulnerable persons (e.g. age, or other factors that can show how the person is vulnerable)
- If the position is volunteer, provide a letter from the organization stating the person will not be paid for services or any other personal expenses incurred.
Please Note: An offer of employment or volunteer position must have been received by the applicant prior to the VS screening process being initiated.
Once the police service has determined that the position meets the requirements for a vulnerable sector check, a name-based search will be conducted. In some cases, you will be required to submit fingerprints to confirm your identity. The use of fingerprints ensures the accuracy of the identification process.
Fingerprinting Services Civilian fingerprinting is offered to the public on an appointment only basis. Please call 705-876-1122 ext. 288 to request an appointment.
This process does not apply to individuals requiring fingerprints for criminal charges.
(See below for full Fingerprint Services)
The Criminal Records Act requires that vulnerable sector checks be conducted for individual positions. If you require multiple checks, an application must be submitted for each position.
The Criminal Records Act does not allow vulnerable sector checks to be conducted for the purpose of adoptions. However, based on other provisions in the Criminal Records Act, a local police service may request fingerprints in order to check if adoptive parents have record suspensions for sex offences.
Results of vulnerable sector checks are only made available to organizations located in Canada.
Civilian fingerprinting is offered to the public on an appointment only basis. Please call 705-876-1122 ext. 288 to request an appointment.
This process does not apply to individuals requiring fingerprints for criminal charges.
Please refer to the below table for services offered and fees:
